The performance of legal teams is directly affected by their level of cohesion. Just like any team, disturbances in cohesion can hinder team collaboration and ultimately hurt performance. Thereforce, it is essential to organize the legal team on a stable and substantial ground; it is an effective decision to consider a contract management system as the foundation of your legal team’s efforts.
1. Tend to Necessities
One way to enhance legal team cohesion is to first ensure that the legal team is only attending to necessary requests without being bothered by unnecessary tasks and workloads. Once the legal team has been assigned specific tasks, it is best to ensure that they are not unnecessarily distracted by frivolous requests. It is a good idea to have the assistance of a contract gatekeeper to reduce nonessential requests and assign balanced workloads to keep the team cohesion intact.
2. Use Collaborative Tools
A contract management system can clarify the responsibilities and expectations of a legal team by providing them with tools such as dashboards, collaborative workflows and discussion boards to ensure that they always find the information that they need. When there is ambiguity and uncertainty about tasks and documents to manage, team cohesiveness will most likely fail or not be at full efficiency. A dashboard with the timeline of the project, requirements, and workflow conditions is fundamental to enhance and strengthen team cohesion effectively.
3. Keep the Legal Team Up-to-Date
We can make sure that the legal team is always working on the most current version of the document through an automated contract management system. When legal teams are using email and shared drives to share collaboration and documentation, often collaborators are not working on the most current version of the document. This can lead to slight inefficiencies and frustrations that overall reduces legal team cohesion. By utilizing tools such as templates, version histories and discussion boards, we can ensure that the legal team is up to date at all times.
4. Facilitate a Working Environment
Contract Management Software can ensure a working environment that allows team members to take action on required tasks through business intelligence and real time status updates. With an effective contract management system, the team cohesion can succeed with a work space that establishes collective collaboration, highly facilitated legal team operation, and allow exploration business intelligence through reporting and analytics.
5. Provide Resources and Training
Contract management can easily enhance team cohesion by providing the legal team with appropriate resources and training opportunities. A contract management system can make it much simpler to bring new team members up to date by providing a centralized area for all contracts and associated data. This can give rise to competency in the team, leading to the emergence of an empowered team with knowledge based skills to perform their tasks and enhance team unity.
Take ambiguity out of the equation by applying ConvergePoint’s Contract Management Software for SharePoint to encourage team cohesion through an application of best practices in contract management.
CONTRACT MANAGEMENT – BEST PRACTICES
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