Under Strict Financial Regulations? Protecting Contract Data Can Be Shockingly Easy

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Contract Data Can Be Shockingly Easy

Banking and financial institutions, perhaps more than any other type of business, must be constantly on alert for cybersecurity breaches. Their customers entrust them with a large amount of data, and financial firms’ business depends on the ability to protect and secure their customers’ information.

As a result, the financial services industry is heavily regulated and under constant scrutiny — by both officials and the public. Financial organizations must adhere to strict compliance laws to promote operational transparency and accountability:

  • Maintain records for at least five years, per the Dodd-Frank Act
  • Keep risk and transaction data for three to five years, per the Basel guidelines
  • Retain audit work papers and required data for at least seven years, per Sarbanes-Oxley

Implementing and managing effective processes to organize and maintain records in accordance with all of these different regulations can be a huge undertaking — especially when it comes to contracts. Working through contracts themselves, particularly when multiple parties are involved, can be a lengthy process. Financial services organizations need an automated, intuitive and most importantly, securecontract management software to help them not only seamlessly navigate through the contract process, but also keep them compliant and audit-ready.

With a scalable system such as ConvergePoint’s Contract Management Software, financial services organizations — from commercial banks, credit unions and investment banks, to brokerage firms, mortgage brokers, insurance companies and management investment firms — promote increased communication and streamline the contract lifecycle.

Most importantly, ConvergePoint’s Contract Management Software keeps all parties’ information secure behind their own firewall or through their on-premises SharePoint server; stores supporting documents and references; and ensures financial services companies are audit-ready by tracking and storing revisions, notes, version history and approvals.

For more information about how our software can strengthen your compliance program and ensure you’re prepared for your next audit, contact ConvergePoint.

Next step: See how an automated contract management system can help strengthen your compliance program; read our White Paper: Achieving Efficient Contract Lifecycle Management.

Download – Contract Management Guide

Industries Served

Education

Manage employee and teacher contracts, sponsorship deals, city and state regulations, and partnerships.

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Manufacturing and Retail Industry

Manage supplier and vendor contracts, employee and staff contracts, distribution contracts, and facility leasing and ownership contracts.

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Healthcare

Comply with HIPAA, HITECH, ICD 9, ICD 10, and FDR CFR regulations for contract management, and handle active directory contracts for your organization.

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Financial Services and Banking

Comply with SEC, FDIC, FINRA, OCC, CFTC, and Federal Reserve regulations on contracts, handle employee contracts, and partnership deals.

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Insurance and Employee Benefits

Create and manage employee contracts, improve organizational transparency, reduce risk factors, and mitigate lawsuits.

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Energy and Utilities

Abide by local, regional, state and federal regulations, manage contractor information, develop third-party outsourced contracts, and handle facility agreements.

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Transportation

Comply with FAA, DOT, FMCSA, FRA and FTA regulations for contracts, outline contracts for drivers and vendors, and reduce potential risks.
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CONTRACT MANAGEMENT – BEST PRACTICES

Visit our resource library for industry best practices and how our Contract Management Software has helped numerous clients in your industry.

BEST PRACTICES

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