Policies and Procedures Changes: Engaging Your Employees

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Websites such as BuzzFeed have mastered the art of quiz-making to engage its readership. People can’t resist personality profile quizzes, relationship questionnaires and simple health diagnostics. Why not increase engagement with your employees by using quizzes to roll out new policies and procedures?

In today’s fast-paced world, your tools need to capture and hold people’s attention. Reading through policies and procedures might seem tedious to your workforce, especially when they’re looking for minute changes. Help them better digest the information with a simple quiz.

ConvergePoint’s Policy and Procedure Management Software delivers policies and procedures to the people who need to know about them, provides electronic confirmation that they have received them, and can administer quizzes to ensure recipients understand the key changes or points within the document.

Access to the documents you send is role-based, so only the people you want to view the policies and procedures can view them. Employees can electronically confirm that they read the policies, and managers can receive and track the acknowledgements in a single, simple system. This process allows you to stay compliant with regulations that require privacy and written confirmation that employees have read the new guidelines.

By asking employees a few questions about the documents, you get your big question answered: Did they understand why this information is important? This answer, and other relevant information, shows up in custom, real-time dashboards.

ConvergePoint’s Policies and Procedures Management Software is also integrated in SharePoint, which your organization probably already uses. You don’t have to buy an entirely new system, compromise any sensitive contact information or try to teach a totally different system to employees. Just use what you already have. Most organizations don’t use SharePoint to its full advantage. You can.

No more wondering if employees had time to grasp the fine print. The questions in the quizzes show employees what to pay attention to, and let you know that they understood it. Roll out your policies and procedures more effectively and securely by catering to the quiz-taker in all of us.

Next step: Beyond custom quizzes, how else does an automated policy management system help keep your employees compliant with company policies and procedures?

Ensure Employee Accountability

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Industries Served

Education

Policies and procedures protect the intellectual property that educators,

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Manufacturing and Retail Industry

Many manufacturing and retail companies have a decentralized business model with

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Healthcare

The healthcare industry encompasses a wide range of facilities from hospital

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Financial Services and Banking

Every organization in the financial service industry — whether a commercial bank,

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Insurance and Employee Benefits

The insurance and employee benefits industry knows more than anyone else

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Energy and Utilities

Navigating the increasingly complex regulatory requirements can be tough for

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Transportation

Abide by FAA, DOT, FMCSA, FRA and FTA regulations, educate drivers and third party vendors on guidelines, and streamline overall compliance.
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Policy Management – Best Practices

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