The ConvergePoint SharePoint Contract Management Software template enables an organization to request, create, collaborate, review and approve contracts made with customers, vendors and partners on a centralized SharePoint platform.
In the ConvergePoint Contract Management System Template collaborative workroom, all files are stored in one place throughout the authoring, review and approval process. Management has access to a real-time dashboard during the contract management lifecycle, allowing awareness of on-going contract status. The Legal Contracts Management System is modular, fully customizable and can be branded to fit your company’s needs.
By using the ConvergePoint SharePoint 2010 Legal Contract Management Software Template, you can:
- Streamline the authoring and negotiation process
Expedite the legal review process with automated workflow. An automated rules based workflow engine provides a robust secure platform for verification and accountability by designating roles and responsibilities using the organization’s Active Directory users, producing a trackable history, and decreasing approval times.
- Better manage and meet budgetary limits
Whether negotiating a new contract or restructuring an expiring contract, the real-time dashboard allows awareness of on-going contract status to help prevent unnecessary revenue loss due to non-compliance and inadvertent renewal.
- Improve document management
Changes to contract documents are tracked, making it easy to find the most recent version. Contracts are archived automatically upon expiration. Alert notifications are sent out based on rules specified.
- Improve communication
Being able to share information across key areas of the organization can increase contract compliance and reduce contract management and approval time frames.
- Increase contract visibility, awareness and accuracy
Storing all files on one centralized platform allows for high visibility, strict regulation, extensive reporting and analytics capabilities, and speedy response times.
- Encourage greater commitment to completion
Implementing a systematic approach to the authoring, review, and approval of legal contracts increases the likelihood that a contract lifecycle will be completed.
- Single platform
Eliminate the need for cumbersome shared drives and time-consuming document searches with a centralized, platform that the legal team controls.
- Better collaboration
Take advantage of better tools for managing discussions via a discussion board, and ensure all changes are captured accurately without e-mail.
- Version control
Leverage SharePoint to better manage all versions of contracts and track all historical changes in one place.
- Ensure compliance
Every contract goes through a defined streamlined business process from request to approval on a single platform to assure accountability.
- Audit Trails
Access the entire history of a contract, including all authors, reviewers, and approvers.
- Real Time Reporting
Run ad-hoc reports in real time to find specific contract details, see general status overviews, determine cycle times, and review expiration dates.
- Knowledge base and Searchable
Utilize a powerful search engine, including Boolean searches and ad hoc searches to search for documents within SharePoint.
See how much of a difference the ConvergePoint SharePoint Contract Management Software template makes by signing up for a no-obligation demo or calling 888-484-8048.