Automated Contract Request Management on Microsoft SharePoint

Automated Contract Request Management on Microsoft SharePoint

The contract management process always starts with contract requests, which when handled efficiently, can offer up lucrative ideas and revenue opportunities.

But in today’s fast-paced world, where there are several mediums for communication, multiple conversations flowing simultaneously about a single project becomes challenging to decipher — lines get crossed, points get missed, and contract lifecycles become unnecessarily extended for your HR and legal teams. Multiple that times the number of projects you’re working on, and it quickly becomes a headache.

Using a centralized platform for contract requests allows organizations to automate the contract management process. Our intuitive Contract Management Software built on SharePoint (SharePoint 2013 and SharePoint Online Add In / Office 365) prioritizes contract requests by contract dollar amount as soon as they come in, enabling contract managers to quickly make decisions about which contracts to proceed with first. In turn, response time and communication between internal departments and client relationships improves.

By starting off on the right foot, the legal team becomes more efficient because contract requests have all required information and necessary approvals before landing on their desks.

Benefits of Our Contract Request Management

Seamlessly Create and Review Requests

• Customize your request form with organization-specific metadata, and quickly review requests prioritized by contract amounts in one central platform.

Build Custom Workflows

• Automatically assign approvals by contract type, involve all the right people with multi-tiered request approval, allow corresponding managers to review and approve requests before reaching the legal team, and view complete contract request pipeline including all pending and approved requests.

Instantly See Status Updates from Draft to Approved

• Eliminate unnecessary calls and emails asking for status updates, and track progress, comments and discussions.

Be Audit-Ready with Real-Time Reports

• Share uniform requests with version control, automatically save important metadata from contract request phase, and leverage customizable scalable fields.

Related Article: Why Should You Automate the Lifecycle?

Want other guidance on how to make your contract processes more efficient? Take a look at our How-to Guide: Successfully Establish a Contract Management System.