As your organization grows, managing and tracking new and existing contracts without an effective system will become increasingly difficult for your compliance and legal departments. Automating contract management with ConvergePoint decreases time spent through the contract lifecycle, streamlines contract negotiations, and minimizes the risk of non-compliance, disputes, and financial penalties.
Contract Management Software on Microsoft SharePoint
ConvergePoint’s solution for contract management is available in the Microsoft Office 365 Store and can be easily added to your existing Microsoft Office 365 environment, giving your team full control and access to company documents.
Full Contract Lifecycle Management
- Contract Creation
In the Contract Creation module, your team can easily submit contract requests and create new contracts natively through Microsoft Word.
- Review & Approve Contracts
With customized workflows, internal stakeholders can collaborate through the drafting, reviewing, and approving phases more effectively. Automated email alerts ensure that tasks are completed on time, and a detailed audit trail keeps track of all possible information and activity related to the contract including version history, internal communication between collaborators and external communication through negotiations, and more!
- Contracts Repository
After execution, contracts are automatically stored in one central location - the contract repository. Role-based access allows authorized users to search for contracts by name and content, sort and filter by company-specific metadata, and easily track contract renewals and obligations.
- Renew Contracts
The Office 365 contract management software gives users the tools to proactively manage their contract renewals, monitor expiration dates with automated email alerts and create amendments to existing contracts.
Empower Your Contract Lifecycle On Microsoft Office 365
ConvergePoint’s Contract Management Software on SharePoint App available on the Microsoft Office 365 Store streamlines the entire contract management lifecycle process for your legal team. It allows them to manage documents without any IT or SharePoint expertise. Once the license is obtained for the solution, your organization can quickly install it from the store and enjoy the benefits of an enterprise contract management system.
Why Choose A SharePoint AddIn for Your Business?
If your business already uses the Microsoft Office 365 platform, why not stay within that shared ecosystem? Our Contract Management Software can be quickly added and leverage SharePoint Online’s intuitive document management platform. Your Microsoft features, ranging from Office, Exchange, Outlook, Excel and Active Directory files, are shared within your SharePoint Online ecosystem and easily retrievable for your contract managers and legal team.
Our Office 365 contract management is built to be easy to use and display all relevant information in real time. During the contract creation phase, we guide your contract specialists from drafting all the way to final approval. Meanwhile, your general counsel and contract managers benefit from the real-time dashboard and track new requests, upcoming deadlines, scheduled renewals, and expiring contracts.
With our one-click approach to downloading and installing our Contract Management Software on the SharePoint App, your contracts and documents are seamlessly migrated without wasting time. Plus, all future updates are easily downloaded and don’t require any downtime during your business days.
When our Contract Management Software on SharePoint App will work for you in minutes, rest assured our Microsoft Office 365 experts can guide you and answer your questions as needed. Unlike other complicated contract management software in the industry, our Office 365 contract management does not require extensive training courses to operate. Our IT support team values your time and provides you with the right knowledge, tools and guides to make the most out of our solution.
Benefits of Using Contract Management Software on SharePoint
- Single Sign-on
ConvergePoint's Contract Management Software provides a more feasible solution for managing your contracts. With the implementation of our SharePoint Contract Management solution, users can leverage the benefit of an easy single sign-on approach within their Microsoft Office 365 SharePoint environment.
By using Azure Active Directory sign-on, users have role-based access which streamlines user management and removes the hassle of managing many accounts on different platforms.
- Data Security
Microsoft 365 incorporates advanced security measures to safeguard confidential contract data. These include robust authentication, data encryption, and compliance with stringent legal standards.
By implementing these security protocols, organizations can build trust that their contract information remains protected from unauthorized access and breaches, thereby fulfilling all regulatory obligations.
- Easy to use
The flexible and user-friendly interface of the SharePoint app for Contract Management Software are among its main advantages. Team members can easily adapt to the platform and manage contracts seamlessly because they have become used to working in the Microsoft environment.
Features like automated workflows, will simplify complex processes and reduce the amount of time, needed to complete the contract management process. With these advantages, SharePoint helps organizations in managing contracts far more effectively.
Key Features of ConvergePoint Contract Management Software on SharePoint
For effective contract management, Microsoft Office 365 delivers unparalleled cloud-based productivity. ConvergePoint's Contract Management Software leverages Office 365 to enhance document management and collaboration within organizations.
- Collaboration
Real-time collaboration within Microsoft Office 365 significantly boosts team productivity by enabling simultaneous work on contracts. This feature allows team members to swiftly update contract documents, share comments, and provide feedback, which enhances collaboration, reduces misunderstandings, and accelerates the contract review and approval process.
- Version Control
Version control functionality is crucial for managing changes in contract documents. It meticulously tracks all revisions made to contract documents, ensuring that users always access the latest version while preserving a comprehensive version history. This feature provides a clear audit trail, safeguarding against data loss and facilitating the retrieval of previous versions if necessary.
- Workflow Automation
Workflow automation enhances contract management software by automating routine tasks such as approvals and notifications. This automation reduces manual errors and expedites the contract lifecycle, ensuring a seamless progression from creation to final approval. Automated workflows streamline the contract process, making it more efficient and dependable.
- Dashboard and Reporting
ConvergePoint's SharePoint Contract Management offers customizable dashboards and comprehensive reporting capabilities which is essential for effective contract management. These features provide real-time insights into contract statuses, deadlines, and key metrics, empowering teams to stay organized, meet deadlines, and make well-informed decisions throughout the contract lifecycle.
- Alerts and Notifications
An essential feature of Contract Management Software is the robust alerts and notifications system. To minimize the risk of missing crucial deadlines, this feature makes sure that all team members engaged in the contract process are notified about upcoming deadlines, contract renewals, expiry dates, and approval requests.
With these relevant and timely alerts and notifications, you can improve communication between team members and ensure that all contracts proceed smoothly.
- E-Signature Integration
With e-signature integration, contracts may now contain secure, legally binding e-signature signatures, doing away with the necessity for handling physical documents. This maintains a complete audit trail of the signing procedure as required.
ConvergePoint’s SharePoint Contract Management solution will help you improve collaboration and streamline your contract management processes. We offer robust features to ensure compliance, reduce risks and boost productivity.
Ready to see ConvergePoint Contract Management solution in action? Request a demo today and find out how ConvergePoint can transform your contract management.
Industries served
Education
Manage employee and teacher contracts, sponsorship deals, city and state regulations, and partnerships.
Insurance and Employee Benefits
Create and manage employee contracts, improve organizational transparency, reduce risk factors, and mitigate lawsuits.
Healthcare
Comply with HIPAA, HITECH, ICD 9, ICD 10, and FDR CFR regulations for contract management, and handle active directory contracts for your organization.
Financial Services and Banking
Comply with SEC, FDIC, FINRA, OCC, CFTC, and Federal Reserve regulations on contracts, handle employee contracts, and partnership deals.
Manufacturing and Retail Industry
Manage supplier and vendor contracts, employee and staff contracts, distribution contracts, and facility leasing and ownership contracts.
Energy and Utilities
Abide by local, regional, state and federal regulations, manage contractor information, develop third-party outsourced contracts, and handle facility agreements.
Transportation
Comply with FAA, DOT, FMCSA, FRA and FTA regulations for contracts, outline contracts for drivers and vendors, and reduce potential risks.