Download Checklist: How to Evaluate your COI Policy and Employee Commitment

Free COI Policy Checklist: Identify Risks and Improve Employee Commitment

A clear and well-structured conflict of interest (COI) policy is essential for organizations to maintain transparency, reduce legal risks, and ensure employees understand their reporting responsibilities. Without a defined process, undisclosed conflicts can lead to compliance violations, financial penalties, and reputational damage.

This checklist provides a structured approach to evaluating your COI policy and improving employee commitment. Whether you need to update existing policies or implement a more effective disclosure process, this guide helps organizations identify gaps, improve policy communication, and establish ongoing compliance reviews.

With the COI Policy and Employee Commitment Checklist, You’ll Be Able To:

1. Evaluate Your Current Conflict of Interest Policy in Detail - A structured COI policy is essential for mitigating risks. This checklist helps assess disclosure processes, policy gaps, and regulatory alignment, ensuring every aspect is covered.

2. Identify Policy Weaknesses & Necessary Updates - As compliance requirements evolve, COI policies must adapt. This checklist pinpoints needed updates, including unclear definitions, outdated procedures, and compliance gaps.

3. Improve Employee Communication & Commitment - A COI policy is only effective if employees understand it. Use this checklist to create clear communication plans for policy updates, training, and disclosure expectations.

4. Schedule Regular COI Policy Reviews - Conflict of interest management is an ongoing process. Set up structured policy review schedules to keep policies updated and aligned with compliance standards.

The checklist is your guide to building a strong conflict of interest (COI) policy, while ConvergePoint Conflict of Interest Disclosure Software automates and simplifies the entire COI management process. Built on Microsoft 365, our software simplifies compliance and promotes an open culture.

ConvergePoint COI software support:

• Automate Policy Acknowledgments – Ensure employees review and acknowledge COI policies through a centralized system.

• Distribute & Track COI Questionnaires – Use structured digital forms to assess employee relationships, external interests, and policy compliance.

• Monitor Policy Effectiveness with Dashboards – Gain real-time insights into acknowledgment tracking, disclosure trends, and compliance gaps.

• Maintain Audit-Ready Policy Records – Securely store and manage COI policies, updates, and acknowledgment logs in a central repository.

• Simplify Employee COI Disclosures – Provide employees with customized disclosure forms that align with your organization’s COI framework

Take Control of Your COI Compliance Process

This checklist provides a step-by-step guide to evaluating and improving your COI policy, while ConvergePoint COI Software helps organizations streamline policy tracking, automate disclosure management, and enforce compliance standards.

Download your free COI policy and employee commitment checklist today to strengthen compliance and reduce organizational risks.