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When your business expands quickly, it can be hard to stay on top of policy creation and management. Sure, there may be quite a few unwritten rules that employees seem to be aware of and your organization just hasn’t gotten around to putting them on paper yet, but those rules tend to cause more confusion than not. Just like the telephone game, we played as kids, new rules heard “through the grapevine” are easily not shared correctly, misinterpreted, and misunderstood.
Employees need consistent company policies to guide them on their roles and responsibilities, as well as the company’s overarching business principles, ethics and beliefs — for compliance reasons and to ensure a healthy company culture. Written policies and procedures also help protect your company from potential legal action.
Creating written policies may seem like an overwhelming task, especially when you have other HR tasks to manage, but here are a few necessary policies to get you started:
When developing policies, be sure to consult local, state and federal regulations, as well as industry best practices to ensure the policies you create are compliant. Also be sure to give yourself enough leeway and not write definitive, binding statements; otherwise, you can be held liable if your manager does not follow the exact, outlined steps. It’s also important that you properly train employees on policies and ensure employees understand and acknowledge them. That way, there’s less chance of confusion and misunderstanding.
After investing time and resources in creating these policies, make sure employees read, understand, and apply them to their daily job responsibilities!
Protect intellectual property, manage grants, preserve student privacy, and outline ethical procedures.
Improve organizational transparency, underwrite policies and procedures, mitigate risk centers, and reduce volatility.
Adhere to HIPAA, HITECH, ICD 9, ICD 10, and FDR CFR regulations, safeguard patient information, and manage healthcare compliance processes.
Comply with SEC, FDIC, FINRA, OCC, CFTC, and Federal Reserve regulations, achiever greater transparency, and manage external scrutiny.
Establish procurement policies, outline employee safety procedures, specify quality control of products, and satisfy changing regulatory guidelines.
Avoid heavy penalties from local, regional, state and federal regulators, manage potential risks, and enhance employee safety and training retention.
Abide by FAA, DOT, FMCSA, FRA and FTA regulations, educate drivers and third party vendors on guidelines, and streamline overall compliance.
Visit our resource library for industry best practice tips and for case studies on how our software has helped clients in your industry.