Your Role in the Contract Management Process

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Know where you fit in. And where you don’t.

When a group is transformed into a dynamic organization, there’s a synergy that works to produce results beyond what was originally planned or expected. Part of this synergy comes from each team member knowing and understanding his or her role—and equally as important—understanding how they fit into the process. The greatest productivity and efficiency come when individuals know what’s involved in their job and what is not. It’s not that team members won’t pitch in with extra effort or additional tasks when called upon; the key is that team members don’t all try to help, which can create redundancies and extra unneeded effort.

If you are part of a contract team, you need to know where your responsibilities stop and where and when you hand off the project to the next person. A great way to do this is with structured contract management software.

Rather than spending time and productivity searching haphazardly through reports and scrolling in manually updated Excel spreadsheets, a contract lifecycle management software provides you with a clean and accurate dashboard containing all of the information you need to do your work on the contract. An easy-to-read and clear dashboards will let you quickly see what you need to know at a glance—the timeline for the contract, when you are to assume responsibility, when your tasks are due, and who you need to pass the baton to next.

For e.g.: the ConvergePoint’s Contract Management Software dashboards are built within Microsoft SharePoint. Arranged logically and intuitively, these real-time dashboards will give you the broad view of the project and what you need to do: the dashboard shows task assignments, upcoming deadlines, the contract project’s status, any of the team’s related comments and past discussions, all supporting documents, contract drafts and revisions, and much more.

The dashboards will capture and track all of the team’s workflow throughout the contract creation process. With ConvergePoint’s Contract Management Software dashboards, your organization can eliminate reliance on burdensome email conversations, Excel spreadsheets, share drives and folders (both electronic and physical). No more searching frantically for an email on a certain date with the attachment you need. No more calling or emailing a colleague to see if she remembers or can find a certain draft of a contract that your boss wants immediately.  By using our dashboards and implementing custom views, you have the ability to see the process evolve and flow seamlessly through each step in the process. The entire workflow is at your fingertips at a glance—all on your dashboard.

Contract Management Software Real-Time dashboards allow your organization to:

  • Keep users on-task with custom access views and modules;
  • Eliminate tedious status calls and extraneous emails;
  • Strengthen the audit process with visual statistic reporting;
  • Get visual reports in one central location; and
  • Improve efficiencies by analyzing bottlenecks and performance issues.

Your role in the contract process is critical. Become an even more valuable and essential part of the team by understanding that role, appreciating the roles of others on your team, and offering ideas and feedback on how to increase productivity and improve profitability.

Download – Contract Management Office 365 White Paper

Industries Served

Education

Manage employee and teacher contracts, sponsorship deals, city and state regulations, and partnerships.

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Manufacturing and Retail Industry

Manage supplier and vendor contracts, employee and staff contracts, distribution contracts, and facility leasing and ownership contracts.

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Healthcare

Comply with HIPAA, HITECH, ICD 9, ICD 10, and FDR CFR regulations for contract management, and handle active directory contracts for your organization.

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Financial Services and Banking

Comply with SEC, FDIC, FINRA, OCC, CFTC, and Federal Reserve regulations on contracts, handle employee contracts, and partnership deals.

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Insurance and Employee Benefits

Create and manage employee contracts, improve organizational transparency, reduce risk factors, and mitigate lawsuits.

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Energy and Utilities

Abide by local, regional, state and federal regulations, manage contractor information, develop third-party outsourced contracts, and handle facility agreements.

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Transportation

Comply with FAA, DOT, FMCSA, FRA and FTA regulations for contracts, outline contracts for drivers and vendors, and reduce potential risks.
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CONTRACT MANAGEMENT – BEST PRACTICES

Visit our resource library for industry best practices and how our Contract Management Software has helped numerous clients in your industry.

BEST PRACTICES

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