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Policy management resources, best practices articles, guides and how-to's can help optimize your processes.
Contract management resources, articles, guides and how-tos can help you improve efficiency.
Resources, best practices, articles, guides, and how-tos to effectively manage incidents.
Articles and guides on conflict of interest disclosure on how to properly handle potential conflicts.
Strategies on building frameworks for managing risks and staying up to date with regulatory developments.
A couple of weeks ago, we provided guidelines and questions to ask your legal team to help you evaluate the effectiveness and efficiency of the contract creation (contract requests, creation, review, approval and execution) side of your current processes. What happens once the contract has been executed, and how can you ensure the contract management side is equally efficient?
In the contract creation process, your legal administrators’ time is eaten up during one particular step in the process — organizing and distributing contract requests. During the contract management process, your legal administrators’ time is taken up by organizing and managing deadlines, including multiple contractual obligation dates and renewal or expiration dates.
To build on our article from a couple of weeks ago, here are questions to consider when evaluating or designing the contractual obligations and renewal management sections of your contract management system:
Having an easily searchable system reduces the time and effort it takes to find documents, whether hard copies or electronic. All systems have some sort of search — whether it’s a legal administrator physically searching for a manila folder or a contract manager typing in a keyword to instantly pull up the correct contract — but it’s important to understand the robustness of the search functionality.
For convenience and compliance reasons, it’s important to have all of this information accessible from and managed in one system. That same system should offer the legal team a bird’s eye view of what’s happening with all contracts, while also sending automated email notifications so your legal team doesn’t have to continually check upcoming or pending dates manually. An automated contract management system, such as the one built on Microsoft SharePoint offered by ConvergePoint, will manage all of these tasks from one easy-to-use platform.
Most organizations have a contract workflow, but how efficient are their processes and how can they be improved by automation? When looking at contract management software, consider how closely the automated system can align with your current obligation management and renewal processes — or better yet, improve them.
After investing time and resources creating these policies, make sure employees read, understand and apply them to their daily job responsibilities! How? Read the Guide on How to Ensure Employee Accountability & Compliance through Effective Policy Management.
Manage employee and teacher contracts, sponsorship deals, city and state regulations, and partnerships.
Manage supplier and vendor contracts, employee and staff contracts, distribution contracts, and facility leasing and ownership contracts.
Comply with HIPAA, HITECH, ICD 9, ICD 10, and FDR CFR regulations for contract management, and handle active directory contracts for your organization.
Comply with SEC, FDIC, FINRA, OCC, CFTC, and Federal Reserve regulations on contracts, handle employee contracts, and partnership deals.
Create and manage employee contracts, improve organizational transparency, reduce risk factors, and mitigate lawsuits.
Abide by local, regional, state and federal regulations, manage contractor information, develop third-party outsourced contracts, and handle facility agreements.
Comply with FAA, DOT, FMCSA, FRA and FTA regulations for contracts, outline contracts for drivers and vendors, and reduce potential risks.
Visit our resource library for industry best practice tips and for case studies on how our software has helped clients in your industry.